AROUND THE CORNER AND AROUND THE WORLD.
put our EXPERIENCE to WORK FOR YOUR organization's meetings and conferences.
CONFERENCE AND EVENTS OF ALL TYPES:
Seminars and Conferences
Expos, Trade Shows and Conventions
Board and Committee Meetings
Budget Creation - Hauck staff will work with association leadership to develop a pragmatic budget
Site Selection - Hauck staff manages over 100 meeting annually and maintains excellent relationships with several major hotel chains. Rest assured your association will be receiving best possible hotel rates.
Contract Negotiation - Hauck is able to utilize it's leverage through booking several meeting throughout the year to ensure contracts put our clients in favorable positions for a successful conference.
Room Block Management - We will monitor room reports and report back to association leadership regularly. Hauck staff will also make recommendations when needed regarding increasing and decreasing sleeping rooms.
Registration Management - We are well-versed with several different registration platforms
Speaker Management - We handle from the selection process and confirmation all the way up to the podium
Destination Management and Special Events/Tours
Audio-Visual and Food & Beverage Management
Group/VIP Travel Arrangements
Interface with hotel/event Staff during entire event - We are on the ground to work directly with the hotel to allow association leadership to be present at the conference
Registration desk staffing - Hauck staff will be available at the registration desk during the day and available throughout the conference to assist attendees maximize their conference experience
Session Room Set-Up - We will be in the session room to ensure a successful set-up
Interfacing with speakers - Assist with AV needs, get a bottle water, assist in loading presentation, we have it covered
Exhibit Management - We will work with exposition company throughout registration process, confirm exhibition hall is set-up correctly and assist all exhibitors move-in/move-out and develop create ways to drive as much traffic as possible during the conference
Post-Event Evaluation - attendee, speaker, exhibitor surveys results will be shared with association leadership in timely manner
Financial Reports - a comprehensive review of all facets of the conference will be shared with association leadership
Thank You Notices - A final touch to a great event. Hauck will send out thank you notes to key hotel staff, speakers and other individuals that assisted in making conference a success
Provide recommendations for future events - Hauck will provide oberservations and recommendations with planning committee and leadership
International Meeting? We have you covered!
Hauck & Associates, Inc.’s international clients* have contracted our firm to manage Meetings and Congresses in the following locations over the last few years....
Rio De Janeiro, Brazil
Kuala Lumpur, Malaysia