AROUND THE CORNER AND AROUND THE WORLD.  
put our EXPERIENCE to WORK FOR YOUR organization's meetings and conferences.


CONFERENCE AND EVENTS OF ALL TYPES:

  • Seminars and Conferences

  • Expos, Trade Shows and Conventions

  • Board and Committee Meetings

  • Stand-Alone Conferences

  • Webinars

  • Fundraising Events

  • Golf Tournaments

  • Retreats

ADVANCE PREPARATION:

  • Budget Creation - Hauck staff will work with association leadership to develop a pragmatic budget

  • Site Selection - Hauck staff manages over 100 meeting annually and maintains excellent relationships with several major hotel chains. Rest assured your association will be receiving best possible hotel rates.

  • Contract Negotiation - Hauck is able to utilize it's leverage through booking several meeting throughout the year to ensure contracts put our clients in favorable positions for a successful conference.

  • Room Block Management - We will monitor room reports and report back to association leadership regularly. Hauck staff will also make recommendations when needed regarding increasing and decreasing sleeping rooms. 

  • Registration Management - We are well-versed with several different registration platforms

  • Speaker Management - We handle from the selection process and confirmation all the way up to the podium

  • Destination Management and Special Events/Tours

  • Audio-Visual and Food & Beverage Management

  • Group/VIP Travel Arrangements

ONSITE:

  • Interface with hotel/event Staff during entire event - We are on the ground to work directly with the hotel to allow association leadership to be present at the conference

  • Registration desk staffing - Hauck staff will be available at the registration desk during the day and available throughout the conference to assist attendees maximize their conference experience

  • Session Room Set-Up - We will be in the session room to ensure a successful set-up

  • Interfacing with speakers - Assist with AV needs, get a bottle water, assist in loading presentation, we have it covered

  • Exhibit Management - We will work with exposition company throughout registration process, confirm exhibition hall is set-up correctly and assist all exhibitors move-in/move-out and develop create ways to drive as much traffic as possible during the conference

POST EVENT:

  • Post-Event Evaluation - attendee, speaker, exhibitor surveys results will be shared with association leadership in timely manner

  • Financial Reports - a comprehensive review of all facets of the conference will be shared with association leadership

  • Thank You Notices - A final touch to a great event. Hauck will send out thank you notes to key hotel staff, speakers and other individuals that assisted in making conference a success

  • Provide recommendations for future events - Hauck will provide oberservations and recommendations with planning committee and leadership


International Meeting? We have you covered!

Hauck & Associates, Inc.’s international clients* have contracted our firm to manage Meetings and Congresses in the following locations over the last few years....

  • Santiago, Chile

  • Rome, Italy

  • Tokyo, Japan

  • Munich, Germany

  • Ljubljana, Slovenia

  • Budapest, Hungary

  • Vienna, Austria

  • Taipei, Taiwan

  • Rio De Janeiro, Brazil

  • Kuala Lumpur, Malaysia

  • Dubai, UAE

  • London, UK